Attendance App
The Attendance App lets your team mark daily attendance (check in and check out) without leaving SmartTask. Every check-in is logged into a project you choose, so attendance sits alongside the rest of your work and can be viewed, exported, and corrected in one place.
Where to find it: open the organization sidebar, go to Apps & Integration, then Attendance.
Once an admin has set it up, a fingerprint icon also appears in the left sidebar for quick check in and check out.
Who can do what
Set up the app (project, reviewer, GPS, photo)
Yes
View only
Check in and check out
Yes
Yes
See their own monthly attendance
Yes
Yes
See every member's attendance
Yes
No
Edit a day's attendance directly
Yes
No
Request a correction to a past day
Not needed (edits directly)
Yes
Review and approve correction requests
Yes
No
For admins: setting it up
Go to Apps & Integration, then Attendance.
Select Project. Pick the project where attendance should be logged. This is the only required setting.
Attendance reviewer (optional). Correction requests are assigned to this person. If you leave it blank, requests go to any organization admin. The first time you choose a project, its owner is suggested as the reviewer, and you can change or clear that before saving.
Require GPS location (on by default). Members must share their device location to check in or out. The location is saved as a street address on the record.
Require photo (off by default). Members must take a photo with the in-app camera to check in or out. The camera opens front-facing and stamps the current time and location onto the picture.
Click Save.
To turn the feature off later, open the same screen and click Delete Configuration. This removes the setup and hides the sidebar attendance icon for everyone.
For members: marking your attendance
You can check in or out from two places:
The fingerprint icon in the left sidebar. Click it for a small panel with a Check In button, then a Check Out button once you are checked in. A dot on the icon shows whether you are currently checked in or already checked out for the day.
The today banner at the top of your attendance page ("Mark attendance for today"), which has the same buttons and shows your recorded times.
What happens when you check in or out
Location. If your organization requires GPS, your browser asks to share your location. If you decline, the check-in cannot go through, so allow it and try again.
Photo. If your organization requires a photo, the camera opens. Take the photo to continue, or cancel to stop the check-in. The saved photo shows the time and address across the bottom.
Time recorded. Your first action of the day is your check-in and sets your status to Present. Your next action is your check-out. Remember to check out at the end of the day.
On a holiday, a non-working day, or a day you are marked out of office, the banner shows a short message (for example "Today is a holiday") instead of a check-in button.
For members: your monthly attendance
Open Apps & Integration, then Attendance to see your month.
Change month with the arrows, or jump to a specific month and year. You cannot move into the future.
Calendar grid. Weeks start on Monday, and each day is coloured by status:
StatusMeaningPresent
You checked in (or an admin marked you present)
OOO
Out of office
Holiday
An organization holiday
No Data
A past working day with no attendance recorded
Non-working
Not a working day for you
Future
A day that has not happened yet
A small badge on a date means a correction request is pending for that day.
Detail table below the calendar: one row per day with your check-in and check-out times, total hours, addresses, any photos, and admin remarks.
Export downloads the month you are viewing as a CSV file.
For members: requesting a correction
You cannot edit your own attendance. If a time is wrong or missing, request a correction and a reviewer will apply it.
In your monthly view, click a past day and choose Request Correction.
Enter the check-in and check-out times you are asking for, and a reason.
Submit. This creates a task in the attendance project for the reviewer, due within two days. The task holds your requested times, your reason, and a link back to that month.
You can only have one open request per day. If you open the day again while a request is pending, you are shown the existing request and a link to its task instead of a new form. The badge on the day clears automatically once the reviewer applies the fix.
For admins: reviewing the whole organization
Apps & Integration, then Attendance opens the members list:
One row per member with their Working Days, Present, and No Data counts for the selected month.
More rows load as you scroll. Use the month controls to change month.
Export downloads every member's summary for the month as a CSV.
Click a member to open their full monthly view.
Editing a day
In a member's monthly view, click any day that is not in the future and choose Edit:
Set the Status (Present or OOO), Check In, Check Out, and Remarks.
Save writes the change straight to the record.
Handling a correction request
When a day has a pending request, the row shows View Request:
View Request shows what the member asked for, with an Approve button. Approving applies their requested times exactly and closes the request.
Choose Edit instead if you want to enter different values. Saving that edit also closes the pending request.
Either way, the badge on the day clears once the request is resolved.
Good to know
If reverse geocoding cannot find an address, the check-in still goes through and the address is saved as "Unknown Address".
Photos are kept on the attendance record and shown in the detail table in the order they were taken.
Correction request tasks link back to the exact month they are about, so you can jump straight there from the task.
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